Outsourcing Admin: What It Costs and What You’ll Actually Get.

Let’s talk dollars, sense, and what “done for you” really means.

One of the first questions we get asked when a new client reaches out is,

“So… how much does it cost to outsource my admin?”

Fair question — because “it depends” isn’t a very satisfying answer.

The truth is, outsourcing your admin support isn’t just about finding the cheapest hourly rate — it’s about investing in a team that keeps your business running smoothly behind the scenes, so you can stay focused on growth.

Let’s break down what you’re actually paying for (and what you’re not).

💼 What You Actually Get When You Outsource Admin

When you work with Streamline VA, you’re not hiring “just an admin.” You’re gaining a remote operations team that handles the details you don’t have time for — and does it with accuracy, accountability, and a smile.

Here’s what’s typically included in your retainer:

• Inbox & calendar management – Keeping communication clean and meetings under control.

• Bookkeeping support – Daily reconciliation, invoicing, debtor follow-up, and GST prep in Xero or your chosen accounting platform.

• System setup & process optimisation – Creating streamlined workflows in ClickUp, Slack, and other tools so your team runs efficiently.

• Client communication & admin – Drafting responses, managing CRM updates, and keeping your clients happy.

• Reporting & oversight – Keeping you updated with weekly summaries and budget tracking in Harvest.

In short: you delegate the admin, and we make sure it gets done right — on time, every time.

💰 What It Costs

We keep our pricing transparent because nobody likes hidden costs or surprise invoices.

At Streamline VA, we offer two main ways to work with us:

1. Monthly Retainers

For ongoing support — perfect if you need consistent hours and reliable help throughout the month.

• Plans typically range from 10 to 40+ hours per month.

• You get guaranteed hours, priority access, and a dedicated VA (or team) who knows your business inside out.

  
  

💡 Best for: business owners who want stability, accuracy, and a long-term partner.

2. Flexible Hourly Packages

If your needs change month to month, or you prefer pay-as-you-go flexibility.

• Buy a set number of hours upfront and use them as needed.

• Great for project work, seasonal admin, or one-off cleanups.

  
  

💡 Best for: start-ups or small businesses wanting professional help without full-time commitment.

📊 What You Won’t Pay For

When you outsource to us, you’re not covering:

• Office space, hardware, or equipment

• Superannuation or KiwiSaver

• Sick leave, annual leave, or payroll admin

• Recruitment or training costs

  
  

All of that? Already handled. You only pay for the productive hours that move your business forward.

🔍 So, What’s the ROI?

Outsourcing your admin doesn’t just save you time — it creates capacity.

For most of our clients, that looks like:

• Reclaiming 10–15 hours per week from inbox chaos and bookkeeping headaches.

• Faster cash flow because invoices and follow-ups happen on time.

• Peace of mind knowing your systems, reporting, and processes are all handled by professionals who care.

When you look at it that way, outsourcing isn’t an expense — it’s an investment that pays for itself (and then some).

📥 Ready to See the Numbers?

We believe in being upfront. No surprises, no hidden fees — just clear pricing for real results.

👉 Download our [Pricing Guide] to see what our packages include and find the level of support that fits your business.

Because once you know what your time is worth, outsourcing starts to look like a pretty smart move.